Not every interview will lead to the job you want. You might find after the first interview that the culture doesn’t feel right, or the timing is off. But how do you go about withdrawing your candidacy from the interview process without harming your reputation? We share tips on withdrawing from an interview with grace and professionalism. 

Reflect

Withdrawing from an interview isn’t something you should do lightly, as it can burn bridges or hurt business relationships. We suggest reflecting on why you initially took the interview and what has changed since the start of the process. Decide if you are experiencing the jitters or if your withdrawal reason is potentially solvable (i.e., location, salary, bonus). If you are certain the job isn’t the right fit, move forward in the withdrawal process. 

Move Quickly

In an effort not to waste anyone’s time, including your own, be swift in relaying your withdrawal. Contact your recruiter or the hiring manager as soon as you feel confident that you no longer want to proceed with the interview.

Recruiter

If you are working with a recruiter for the job, reach out to them first. Let your recruiter know you are considering withdrawing from the process and why. There is a chance that the recruiter might clear up any misconceptions (should there be any) or help remedy any solvable problems such as salary or location. 

Communication

How you communicate your withdrawal should be based on the communication method used with the hiring manager throughout the interview process. If you typically speak to each other over the phone, you should attempt to relay your withdrawal in the same manner. If you cannot reach the hiring manager on the phone or your communication has been via email, then composing your withdrawal email is your next step.

Composing a carefully crafted, thoughtful letter to the hiring manager is critical. You can include why you are stepping away from the opportunity, appreciativeness for their time, and an offer to stay in touch. Keep your email concise yet polite. We offer an example below:

Dear Hiring Manager,

I would first like to thank you for spending time with me during this interview process. I have enjoyed learning about the company and team and value the insight you have shared with me thus far. However, at this time, I do not feel as though I am the best candidate for the position. Therefore, I must withdraw from the interview process.

I do not make this decision lightly and hope to keep building upon our business relationship. I will be happy to recommend your team and company to anyone I feel would be a good fit for your needs. 

Thank you again for your time, and I wish you much success.

We Can Help

It’s essential that you pick the right job and keep your best interest at heart. Do not feel bad if you must withdraw from an interview; just ensure you do it swiftly and professionally. If you are still seeking the next step in your IT career, connect with one of DIVERSANT’s many talented recruiters to assist you in identifying the best role for you!